Corporate Immigration Programme for a Construction Group with 25 Foreign Workers

A Namibian construction and civil engineering company with an active portfolio of government infrastructure contracts, employing 25 foreign workers from Zimbabwe, Mozambique, and South Africa in specialist roles.

The company had been managing immigration on an ad hoc basis, with different service providers handling different nationalities and no central tracking of permit expiry dates. Three permits had lapsed without renewal and the employees were technically working without valid authorisation, creating exposure for both the company and the workers. A government compliance inspection at one of the project sites had flagged the issue and given the company 30 days to regularise.

We conducted an immediate audit of all 25 workers' permit status, identifying the three lapsed permits, seven approaching within 60 days of expiry, and 15 current. We prioritised the three lapsed permits for emergency renewal with full supporting documentation and managed the renewal of the seven approaching expiry simultaneously. We designed a corporate immigration tracking system for the client and established a 90-day advance notice protocol for all future renewals. We also prepared a briefing for the company's site managers on their obligations under the Immigration Control Act.

Three lapsed permits regularised within the 30-day compliance window. Seven renewals submitted in parallel. Compliance inspection closed with no penalty for the three workers whose permits had lapsed, as the voluntary regularisation was taken into account. The corporate immigration tracking system is now live and the company has not had an unmanaged expiry since implementation.